Project Administrator Baltic University Programme

Project administrator Baltic University Programme
Are you interested in working with projects and administration, supported by competent and friendly colleagues in an international environment? Welcome to apply for a position as a Project administrator at Uppsala University.

The Department of Earth Sciences at Uppsala University is Sweden´s largest and most versatile department of its kind with approximately 280 employees. Our activities are interdisciplinary and combine natural science and technology with social science. We have research programs in air, water and landscape science; geophysics; natural resources and sustainable development; petrology, mineralogy and tectonics; paleobiology, and wind energy. By investigating the history of Earth, we understand how our planet has developed over time and how sustainable development benefits from this knowledge. For more information: The Department of Earth Sciences.

At the Department of Earth Sciences, you will find the research programme Natural Resources and Sustainable Development (NRHU). The research focuses on the different dimensions of sustainable development. We consider the environment and its natural resources and ecosystem services as an overarching foundation for society and economy and aim to provide knowledge on how to identify, explore, and extract natural resources from a sustainability perspective. Our work involves considerations of both natural and social systems and their interactions, often adopting transdisciplinary approaches.

The Baltic University Programme (BUP) is a collaboration between 110 universities in 10 countries in the Baltic Sea region water catchment area, focusing on education and research for sustainable development. The Programme is coordinated by a Coordinating Secretariat that is part of Uppsala University, located at NRHU at the Department of Earth Sciences. For the Secretariat in Uppsala we are now looking for a Project administrator.  

Duties
The Project administrator will mainly work with the following:

• Work with planning, coordination and the implementation of the BUP symposium. 
• Work with planning, coordination and the implementation of the session/excursion "Stockholm Science and Sail" as a part of a conference. 
• Administrate and organize activities within the BUP Supervisor Collegium.
• Work with data collection; administrate, compile and report.
• Coordinate and arrange meetings, seminars and conferences, together with partner universities in the countries around the Baltic Sea Region.
• Assist in different types of administrative tasks at the secretariat and assist with internal meetings and events.
• Work with applications and development of new projects.

Requirements
University education equivalent to at least a bachelor’s degree in sustainability science, environmental science, or other higher education that the employer deems relevant in a BUP context. As the work involves many contacts with universities in the Baltic Sea region, it is important that you have good knowledge of the region and experiences of academic cooperation in a Baltic Sea Region context. Good knowledge of English and Swedish, both oral and written, is a requirement. Great emphasis will be placed on personal experience and competence. As a person you are communicative, responsible, flexible, and one to take initiative. You have very good cooperation skills and a sense of service, are social and outgoing, and find it easy to create trust in dialogue with others. You need to have experience in administrative/project work, as well as in work that involves support for researchers and academic teachers, from previous work in the Baltic Sea Region.

Additional qualifications
We would like you to have a keen interest in issues relating to the Baltic Sea region. Knowledge of one or more other languages in the Baltic Sea region is desirable. Previous experience in organizing conferences, meetings, project coordination in an international academic context, and development and administration of academic trainings and scientific conferences, especially in a Baltic Sea Region context is considered extra meritorious. 

About the employment
The employment is a temporary position, 11 months. Scope of employment 100 %. Starting date 1 July 2025, or as agreed. Placement: Uppsala

For further information about the position, please contact: Madeleine Granvik, tel: 018-471 6853, madeleine.granvik@balticuniv.uu.se.

Please submit your application by 13 June 2025, UFV-PA 2025/1771.

Are you considering moving to Sweden to work at Uppsala University? Find out more about what it´s like to work and live in Sweden.